Accession Register

Accession Register It’s Types and format and Importance

by Muhammad Yousuf Ali

This article provides information about the one of the key document of the library known as Accession Register. In this article following four points where discussed.

What is An Accession Register?

What are the format of Accession Registered?

How many columns in Accession Register?

What is importance of Accession Register?

What is an Accession Register?

Accession Register is an authoritative document of the library where all the library materials like books, and other material recorded.

What are the format of Accession Registered?

There are two format of accession registered

Manual/Physical Register

Automated/Computerized Accession Register

1. Manual Register Manual/Physical Register librarian or library staff manage it manually and all the items are entered/listed by the library staff in this registered. Due to automation and digitalization of libraries manual register usage are reduced in the libraries.

2. Automated Accession RegisterAutomated accession registered are used in different library automation program like MS Access & MS Excel, ORACLE and others. Beside manual writing on register here library staff do the data entry of the library material.

Automated accession register option also available in different library software as well like WINSIS, GENISIS, Koha, Symphony and etc.

How many columns in Accession Register?

There are fourteen columns in accession register or 14 fields entered in the automated accession registered. These fields are

  1. Date
  2. Acc. No.
  3. Author
  4. Title
  5. Edition
  6. Volume
  7. Publisher
  8. Year of Publication
  9. Pages
  10. Source
  11. Price
  12. Call No. – Class No. & Book No.
  13. Date of Supply + Bill No.
  14. Remark

What are the importance of Accession Register?

a. Permanent Record of collection

Accession Register provide all the existing and permanent record of the collection of the library.

b. Stock Taking of Library

Accessing register also helpful to the stock taking of the library material

c. Collection Building

Accession register help out to build the library collection as per th- need of the library user.  

d. Weed out of Library Material

Library material cannot be weed out until the removal of the library record

How to Cite this Article

M.Y Ali (2023). Accession Register It’s Types and format and Importance. https://profileusuf.wordpress.com/accession-register/